How to use WhatsApp with multiple users simultaneously

Discover how you can use WhatsApp with multiple users simultaneously to manage and collaborate on chats, with your contacts, and offer customer support

This limit has forced those companies that wanted to integrate WhatsApp among their external communication channels to confer the responsibility of the channel to a single person, hence losing visibility and control.

The most effective solution to date is using the web version of the WhatsApp Business app, which at least allows to use reply templates and assign tags to chats.

Why, as of today, it was not possible to manage a WhatsApp account on multiple devices at the same time?

Simply put, this means that since WhatsApp uses an authentication system connected to the phone number, it was not possible to make the same WhatsApp account accessible to multiple devices at the same time.

Through this release, WhatsApp wanted to give the chance to create solutions that allow the collaboration and management of the channel by several people at the same time, as well as sending transactional messages (boarding pass, password reset, push notifications etc …).

So let’s see which are the solutions that allow companies to take advantage of the WhatsApp channel to communicate, support and sell through the most popular messaging app in the world.

What are the solutions to use WhatsApp in multiuser mode?

Although there are several solutions that are starting to appear on the market for the shared management of WhatsApp’s inbox, the platforms that seem to get a foothold at this time are mainly three: Callbell, WhatsApp Multi-device Zendesk.

So what are the main differences between the three solutions?

1) Callbell is the right solution for teams from 2 to 50 people: the interface is based on a live chat system, very similar to the desktop version of the app. The app allows you to automatically assign a chat to the first available operator, with the possibility of using reply templates, tags and many other features created to make collaboration easier.

You can create a free account on Callbell from here.

2) WhatsApp Multi-device (Beta): In mid-2021, the arrival of WhatsApp’s multi-device feature was announced. This means that today you can use the app on your computer without having to have your phone connected. This allows you to be able to use WhatsApp by connecting up to 4 devices at the same time. 

However, the default version does not allow efficient management of numerous chats, let alone teamwork.

2) Zendesk is instead the right solution for large companies: the management of requests for assistance via WhatsApp is done through a ticketing system and hence it allows to manage a very large volume of requests.

If you want to know more on this topic, we talked about the integration between WhatsApp and Zendesk in this article.

In this article we have seen how WhatsApp is slowly getting ready to become a solution that allows not only to communicate with friends and family, but also with companies from which we buy products and services.

The possibility to allow multiple users at the same time to manage this channel is only the first step in a long process that will make communication between companies and their customers easier: we just have to wait and see the future developments!

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